SENTRAL ILLINOIS RADIO SOCIETY BY-LAWS
Last revised November 12, 2017
ARTICLE I: OFFICERS
The officers of SIRS shall be:
- Vice President / Historian
- Communications Officer
- Safety Officer
ARTICLE II: DUTIES / TERM OF OFFICE
Section 1: President
The President shall preside at all meetings of the club and shall act as spokesperson for the club in all matters pertaining to it.
Section 2: Vice President / Historian
The Vice President / Historian shall assist the President and will perform the duties of the President in his/her absence. In addition the Vice President shall maintain a historical record (archive) of all club functions to include pictures, articles, newsletters, and maintain supplies for the clubhouse.
Section 3: Secretary
The Secretary shall record the minutes of all meetings and maintain an attendance roster of such meetings. The Secretary shall assist the President in handling all correspondence pertaining to the club.
Section 4: Treasurer
The Treasurer shall be responsible for maintaining an accurate accounting of all monies received and disbursed by the club.
Section 5: Communications Officer
The Communications Officer will publish a monthly Club Newsletter and distribute internal communications to members to keep them informed of club meetings and activities. The Communications Officer will also maintain external communications with other clubs, national organizations, publications, and the general public to promote the club and its activities.
Section 6: Safety Officer
The Safety Officer will develop and post field procedures and rules.
Section 7: Term of Office
The elected officers of SIRS shall serve for one (1) year from date of election.
Section 8: Executive Committee
The Elected Officers shall constitute the Executive Committee. The Executive Committee shall serve at the direction of the President.
ARTICLE III: ELECTIONS
Section 1: The election of officers shall take place annually during the October meeting.
Section 2: A Nominating Committee, appointed by the Executive Committee, shall prepare a slate of candidates for the various Officer positions.
Section 3: Newly elected Officers shall take office at the November meeting.
ARTICLE IV: VACANCIES
Section 1: A vacancy in any office, excluding President, shall be filled by a special election at the next regular meeting.
Section 2: In the event of a vacancy in the office of President, the Vice-President shall assume the President’s office. The vacant Vice President’s office shall then be filled as proscribed in Article 4, Section 1.
Section 3: The person elected to fill a vacant office shall serve until the end of the term for which his/her predecessor was elected.
ARTICLE V: MEETINGS
Section 1: Regular meetings shall be held monthly.
Section 2: Special meetings may be called at any time by the President or upon a request by the executive committee of the membership. All members shall be notified at least three (3) days in advance of any special meeting being held.
ARTICLE VI: REGULAR BUSINESS
Section 1: All regular business affairs and enterprises conducted by SIRS shall be directed by the President. In the absence of the President, the Vice President shall assume the duties of the President.
ARTICLE VII: DUES AND FEES
Section 1: The annual membership dues shall be one-hundred (100) dollars. Dues must be paid annually by January 31st of the New Year.
Section 2: The dues may be increased in the following way:
The proposed change will be submitted to the Communications Officer and sent to the membership. The proposed change will be discussed at the following meeting. The proposed change, in its final form, will be sent to the membership.
Section 3: In order for a proposed change to be passed, it requires a 51% majority vote of the members present at the two consecutive meetings following publication.
ARTICLE VIII: SPECIAL FUNDS
The Treasurer is authorized to receive contributions or specially obtained funds from any individual or institution, to be applied toward the operating expenses of the club.
ARTICLE IX: MEMBERSHIP
Section 1: Each applicant must be sponsored by a current member of the club.
Section 2: A member will be considered in good standing only when dues are paid within thirty days of the date due.
Section 3: There will be four (4) categories of membership.
- Must be age sixteen (16) or older and otherwise meet qualifications set forth in these Bylaws and Article III of the Constitution.
- A person is a Junior Member until the end of the year in which they reach their sixteenth birthday and otherwise meets the qualifications set forth in these Bylaws and Article III of the Constitution.
- Each Junior Member must be sponsored by an adult member already in good standing.
- The dues for the Junior Member will be 1/2 the regular dues.
- Upon reaching the age of sixteen (16) he/she will then be considered a Regular Member and at the time his/her dues are renewable must assume all of the responsibility of a Regular Member.
- Junior Members will be allowed flying privileges at the field only when accompanied by an adult member in good standing and with the understanding that the adult assumes full responsibility of the Junior Member’s actions the entire time the Junior Member is at the field.
- Family Membership is available for anyone who lives in the same household as a dues paying Regular Member AND who is joining SIRS who EITHER holds an AMA Youth Membership Card (For those under 19 years of age as of July 1st, 2007) OR who is a full-time college student. Family Membership can also apply to the spouse of a Regular Member.
- The dues for the Family Member(s) are included in the dues paid by the Regular Member.
- Life membership is a special honor bestowed by the membership on a member for prolonged dedicated service to the club. Life members do not pay dues.
Section 4: For NEW members (Not previous members) of the club who join sometime during a calendar year, the dues will be prorated for each full month (or fraction thereof) remaining in the calendar year.
Section 5: All Regular, Junior and Family members must hold an AMA Membership card.
ARTICLE X: COMMITTEES
The President shall have the power to appoint committees whenever feasible to perform special functions of the club.
ARTICLE XI: AMENDMENTS
Section 1: By Laws may be amended in the following way: The proposed change will be submitted to the Communications Officer and sent to the membership. The proposed change will be discussed at the following meeting. The proposed change, in its final form, will be sent to the membership.
Section 2: In order for a proposed change to be passed, it requires a 60% majority vote of the members present at the two consecutive meetings following publication.
ARTICLE XII: DISCIPLINE
Any member may be suspended for a specified period of time or expelled from the club by unanimous vote of the Executive Committee for the following reasons:
- For violation of the field or AMA safety rules.
- For misconduct or activities that are illegal involving club members or club property.
- Expelled or suspended members will not receive any refund of dues or any other compensation.